Speech-to-Text for Meeting Minutes: Complete Guide

Taking meeting notes manually means missing context while you write. Speech-to-text lets you stay engaged while capturing everything.

The Meeting Minutes Problem

Traditional note-taking forces a choice: participate fully or capture everything. You can't do both while typing. Speech-to-text solves this.

Recording Options

• Full meeting recording: Capture everything, transcribe after
• Key moments: Record important discussions only
• Personal notes: Dictate your takeaways during the meeting

Workflow

1. Record the meeting audio (with consent)
2. Transcribe with Whisper after the meeting
3. Extract action items and decisions
4. Share summary with attendees

Privacy Considerations

• Always get consent before recording
• Use local transcription for sensitive discussions
• Delete recordings after processing
• Store transcripts securely

Meeting Types

• Standups: Quick transcripts for async team members
• Client calls: Capture requirements accurately
• Interviews: Focus on the candidate, not typing
• Brainstorms: Capture all ideas without filtering

Post-Processing Tips

• Use AI to summarize long transcripts
• Extract action items automatically
• Tag sections by topic
• Create a searchable meeting archive