The average professional spends 2.5 hours per day on email. Voice dictation can cut that dramatically while producing more thoughtful responses.
Why Voice Works for Email
When you type, you edit as you go—deleting, rephrasing, second-guessing. When you speak, you communicate more naturally and directly. The result is often clearer and more human.
The Voice Email Workflow
- Read the incoming email
- Take a breath and formulate your response mentally
- Hit your dictation hotkey and speak naturally
- Quick proofread and send
Tips for Professional Emails
- Say "new paragraph" between major points
- Speak greetings naturally: "Hi Sarah comma" → "Hi Sarah,"
- End with "Best comma [your name]" for signature
- Review before sending—AI occasionally misses context
Time Savings
A 200-word email takes 5 minutes to type but 1.5 minutes to dictate. At 50 emails per day, that's 3 hours saved weekly—almost a full workday per month.