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Best Transcription Software for Journalists in 2025

Compare transcription tools for journalism. Find software that handles interviews, press conferences, and confidential sources securely.

K
December 9, 20257 min read

Journalists need transcription that's fast, accurate, and secure. The wrong tool can compromise sources or slow down your reporting.

What Journalists Need

  • Source protection: Audio should never touch third-party servers
  • Speed: Same-day turnaround for breaking stories
  • Accuracy: Quotes must be exact
  • Timestamps: Navigate long interviews quickly

Cloud vs Local

Cloud transcription services are convenient but create security risks. Your interview with a whistleblower shouldn't live on someone else's server. Local transcription keeps everything on your machine.

Interview Transcription Tips

  • Record in a quiet environment when possible
  • Use a directional microphone pointed at the subject
  • State the date and subject at the start for your records
  • Back up audio before transcription

Handling Difficult Audio

  • Phone interviews: Record both sides clearly
  • Press conferences: Use Whisper Large for distant audio
  • Multiple speakers: Note speaker changes manually
  • Accents: Whisper handles accents well

Workflow for Breaking News

  1. Record interview on phone or recorder
  2. Transfer to laptop immediately
  3. Run through local transcription
  4. Pull quotes while reading transcript
  5. Verify quotes against audio timestamps

Protect Your Sources

Sotto keeps interviews local. No cloud uploads, no third-party access. $29 once.

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K

About Kitze

Creator of Sotto and indie developer building tools for productivity. Passionate about local AI and privacy-first software.

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